Control Owner & Evidence Plan
Records who owns each control the examination will test, what evidence it leaves, how often, and how the evidence is sampled over the period.
Available soon
- Format
- Excel
- Size
- 96 KB
- Length
- 16 sheets
- Version
- 1.1
- Updated
What's inside
Preview
The workbook's sheets as you will receive them, with its example rows and the values its formulas calculate. Highlighted [[text]] is for you to replace; rows marked EXAMPLE are for you to delete. Wide sheets scroll sideways. The cover, document control and changelog sheets are in the file.
Instructions
How to use this workbook
| Step | What to do |
|---|---|
| 1 | What this is. The Control Owner & Evidence Plan of the SOC 2 Report Readiness pack. The CPA firm decides which occurrences it samples and how many. Do not assume a sample size, do not choose the occurrences yourself, and keep every occurrence, not only the good ones. The counts in this plan show how many occurrences the period holds, not how many will be tested. |
| 2 | Settings. Choose the length of the observation period: 3, 6 or 12 months. These are what advisory sources call common. They are market practice, not AICPA rules. The CPA firm agrees the period in the engagement letter (Auditor (CPA Firm) Selection & Engagement Checklist). Month 1 is the first month of the period. |
| 3 | Plan. The 18 starter rows are kinds of evidence an examination usually asks for (EV-01 to EV-18), each with a typical frequency. Enter your own control ID from P20-A03 Control Inventory & Ownership Register to bring a row in. A starter row with no control ID is not counted. Add your own controls in the blank rows. Replace each [[placeholder]]. |
| 4 | Owner, record, system and retention. One owner by role (SR-09). The record the control leaves as a by-product of the work, the system of record that holds it, and how long it is kept: at least until the report is issued and for the records period your policy sets (SR-12). |
| 5 | Frequency and first month. For a control that happens every 3, 6 or 12 months, enter the month of the period in which its first occurrence falls. Controls that happen each time something happens, or continuously, need no month. |
| 6 | Occurrences and the flag. The workbook counts the occurrences the period holds. A control that happens once or twice a year may not fall in a short period. The flag says so, and you schedule it inside the period. |
| 7 | Evidence quality. Before the period starts, answer the four tests on each control. Do not test your own control (SR-11). |
| 8 | Period Calendar, Owners and Requests, Request Log. The calendar shows the months in which each control occurs. The RACI says who does what. The eight steps say how a request from the CPA firm is handled, and each request is logged. |
| 9 | Summary and Checks. Counts only. Settle each Action needed before the readiness assessment (Readiness Assessment Procedure). Counts are not a score (SR-15). Update the plan when a control, an owner or a system changes (SR-08). |
Legend
Yellow cells are inputs. Everything else is calculated or fixed — do not overwrite formulas.
| EXAMPLE | Rows marked EXAMPLE in the first column show how a completed row looks. Delete them before approval. |
Limitations: This document helps an organisation get ready for a SOC 2 examination by a licensed CPA firm. It is not legal advice and not advice on an audit or attestation engagement. A SOC 2 report is the CPA firm's opinion on management's description of a system and on its controls. It is an attestation, not a certificate. This document does not say that you will receive any particular opinion, that any control meets a criterion, or that holding ISO/IEC 27001 or any other report equals or replaces a SOC 2 report. What the criteria require of you, how exceptions are described in the report and whether they affect the opinion are for the CPA firm to decide. Which customers accept which report is for them.
EXAMPLE: Acme Corp (EXAMPLE). The Example sheet shows eight rows for a 6 month period, all invented. Delete it, and the EXAMPLE rows of the Request Log, before you rely on the workbook.
Adapting this template:
• Small organisation: one person may be examination owner and own most controls, so the RACI shows one name in many cells. Nobody tests their own control (SR-11), so ask someone outside the control to do the four evidence tests.
• Regulated or customer-driven organisation: where a customer's contract or a regulator sets how often a control runs, use that frequency and say so in Notes. Counsel confirms what a contract binds you to. This plan counts occurrences and does not interpret a contract.
• Organisation that uses outsourced providers: where a provider performs a control, the control stays on the Plan under your owner, and the provider is named in the system of record column. The provider's report is evidence for your review of the provider (SR-06).
• Replace every [[placeholder]] with your own text. Keep the formulas.
Settings
Settings
Choose the length of the observation period. Everything on the Plan and the Period Calendar counts from it. The CPA firm agrees the period in the engagement letter.
| Period length (months) | 3, 6 or 12 |
Three, six and twelve months are what advisory sources call common. This is market practice. It is not an AICPA rule, and no minimum period was found in the sources read. Your customers may ask for a length. The CPA firm and you agree the dates in writing before the period starts (SR-16).
Frequencies and what a period holds
| Frequency | Times a year | Every (months) | Occurrences in the period (calc) | May not fall in the period (calc) | What it means |
|---|---|---|---|---|---|
| Each time it happens | 0 | For example each new starter, each change, each incident. The population is the events in the period. | |||
| Continuously | 0 | An automated control that operates all the time. Evidence is the configuration and logs. | |||
| Daily | 365 | 1 | 365 times a year. | ||
| Weekly | 52 | 1 | 52 times a year. | ||
| Monthly | 12 | 1 | 12 times a year. | ||
| Quarterly | 4 | 3 | 4 times a year. | ||
| Twice a year | 2 | 6 | 2 times a year. | ||
| Once a year | 1 | 12 | May not fall in a short period. Schedule it inside the period (A05, EV rows). |
Occurrences are rounded down, so a control that happens once a year can show 0 in a 6 month period. It may still fall inside the period if you schedule it there.
Plan
The CPA firm decides which occurrences it samples and how many. Do not assume a sample size, do not choose the occurrences yourself, and keep every occurrence, not only the good ones. The counts in this plan show how many occurrences the period holds, not how many will be tested.
Starter rows are the pack's evidence types. A row counts once it has a control ID of yours. Yellow cells are yours. The others calculate.
| Row | Evidence type ID | Evidence type | Control ID (yours) | What is done | Owner (role) | Frequency | Record it leaves | System of record | Retention | Document that helps | Occurrences in the period (calc) | May not fall in the period (calc) | Month of first occurrence | Planned occurrences (calc) | Schedule check (calc) | Dated? | Attributable? | Retrievable? | From the system of record? | Quality (calc) | Notes |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Starter | EV-01 | Approved policies and their review records | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Once a year | [[the record it leaves]] | [[Policy register]] | [[retention]] | P04-A06 Policy Register & Review Schedule | |||||||||||
| Starter | EV-02 | Risk assessment and treatment decisions | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Once a year | [[the record it leaves]] | [[Risk register]] | [[retention]] | P05-A05 Information Security Risk Register | |||||||||||
| Starter | EV-03 | Onboarding checks and signed acknowledgements for new staff | [[control ID]] | [[what is done]] | [[HR lead]] | Each time it happens | [[the record it leaves]] | [[HR system]] | [[retention]] | P13-A03 Joiner-Mover-Leaver Operating Procedure | |||||||||||
| Starter | EV-04 | Security awareness training completion | [[control ID]] | [[what is done]] | [[HR lead]] | Once a year | [[the record it leaves]] | [[Training platform]] | [[retention]] | P16-A07 Training Completion & Evidence Register | |||||||||||
| Starter | EV-05 | Access provisioning approvals | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Each time it happens | [[the record it leaves]] | [[Ticketing system]] | [[retention]] | P13-A07 Access Provisioning Log | |||||||||||
| Starter | EV-06 | Leaver access removal records | [[control ID]] | [[what is done]] | [[HR lead]] | Each time it happens | [[the record it leaves]] | [[Ticketing system and identity provider]] | [[retention]] | P13-A06 Leaver Access Removal Checklist | |||||||||||
| Starter | EV-07 | Periodic access reviews of in-scope systems | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Quarterly | [[the record it leaves]] | [[Review workbook and approvals]] | [[retention]] | P07-A06 Access Review Campaign Workbook | |||||||||||
| Starter | EV-08 | Multi-factor authentication and privileged account settings | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Continuously | [[the record it leaves]] | [[Identity provider configuration]] | [[retention]] | P14-A04 Privileged & Service Account Inventory | |||||||||||
| Starter | EV-09 | Change records with review, test and approval | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Each time it happens | [[the record it leaves]] | [[Source control and ticketing]] | [[retention]] | None in this pack | |||||||||||
| Starter | EV-10 | Vulnerability scan results and remediation | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Monthly | [[the record it leaves]] | [[Scanner and ticketing system]] | [[retention]] | None in this pack | |||||||||||
| Starter | EV-11 | Logging and monitoring: alert review | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Daily | [[the record it leaves]] | [[Monitoring platform]] | [[retention]] | None in this pack | |||||||||||
| Starter | EV-12 | Incident records and post-incident reviews | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Each time it happens | [[the record it leaves]] | [[Incident log]] | [[retention]] | P09-A03 Incident Response Plan | |||||||||||
| Starter | EV-13 | Backup success and a restore test | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Twice a year | [[the record it leaves]] | [[Backup system]] | [[retention]] | P23-A06 Immutable & Offline Backup Protection Checklist | |||||||||||
| Starter | EV-14 | Supplier assessments and provider SOC 2 report reviews | [[control ID]] | [[what is done]] | [[Head of Information Security]] | Once a year | [[the record it leaves]] | [[Supplier register]] | [[retention]] | P06-A03 Supplier Security Assessment Procedure | |||||||||||
| Starter | EV-15 | Encryption settings at rest and in transit | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Continuously | [[the record it leaves]] | [[Cloud configuration]] | [[retention]] | None in this pack | |||||||||||
| Starter | EV-16 | Management review of the control environment | [[control ID]] | [[what is done]] | [[Executive sponsor]] | Quarterly | [[the record it leaves]] | [[Meeting minutes]] | [[retention]] | None in this pack | |||||||||||
| Starter | EV-17 | Customer commitment and contract review | [[control ID]] | [[what is done]] | [[Legal]] | Once a year | [[the record it leaves]] | [[Contract register]] | [[retention]] | P26-A09 Standard Security Commitments Schedule | |||||||||||
| Starter | EV-18 | Disaster recovery or business continuity test | [[control ID]] | [[what is done]] | [[Head of Engineering]] | Once a year | [[the record it leaves]] | [[Test report]] | [[retention]] | P22-A03 Cyber Recovery Operating Procedure |
Period Calendar
The months in which each control on the Plan occurs, counted from month 1 of the period. Only controls with a control ID of yours appear. Row 2 counts the controls that occur in each month.
| Occurs this month: | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | |||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Control | Evidence type | Frequency | Every (months) | First month | Month 1 | Month 2 | Month 3 | Month 4 | Month 5 | Month 6 | Month 7 | Month 8 | Month 9 | Month 10 | Month 11 | Month 12 | Months with an occurrence (calc) |
Evidence Quality
Evidence quality: four tests
A record the CPA firm asks for should pass four tests. Answer them for each control on the Plan before the period starts. The tests rest on the control evidence standards (P20-A07 Control Evidence Standards Checklist) and on SR-12. Nobody tests their own control (SR-11, P20 CA-10).
The tests
| Test | Name | Related criteria | How to check it | What a failure looks like |
|---|---|---|---|---|
| EQ-Q1 | Dated | P20-A07 EQ-02 | Open the record. Is the date of the occurrence on it, and does it fall inside the period? A record dated when it was copied out is not dated. | A screenshot with no date, a spreadsheet saved a week later with no entry date. |
| EQ-Q2 | Attributable | P20-A07 EQ-03 | Does the record show who did or approved the work, a person or a system account, so that someone can check that person was allowed to? | An approval that says Approved with no name, a shared account. |
| EQ-Q3 | Retrievable | P20-A07 EQ-06 and SR-12 | Could someone who was not there find the record in minutes, without asking staff to reconstruct it, and will it still be there when the report is issued? | Evidence held in one person's mailbox, a record that is overwritten each month. |
| EQ-Q4 | From the system of record | P20-A07 EQ-04, EQ-05 | Does the record come straight from the system that holds the work, with its source, the date it was run and any filter used, so that it can be checked against a second source? | A list typed up from memory, a report with the filter hidden. |
Answers so far, for the controls entered
| Test | Name | Yes | No | Not checked or blank |
|---|---|---|---|---|
| EQ-Q1 | Dated | 0 | 0 | 0 |
| EQ-Q2 | Attributable | 0 | 0 | 0 |
| EQ-Q3 | Retrievable | 0 | 0 | 0 |
| EQ-Q4 | From the system of record | 0 | 0 | 0 |
A No is a finding to fix at source. Record it, give it an owner and a date, and fix the way the record is made (SR-14).
Owners and Requests
Owners and requests
Who does what, and how a request from the CPA firm is handled. The letters are suggestions. Change them to fit your people. A is accountable (one per activity). R does the work. C is consulted. I is informed. A/R is one person who is both.
The roles
| Role | What the role does | |||||||
|---|---|---|---|---|---|---|---|---|
| R1 | Executive sponsor | Backs the examination with time and money, signs management's assertion with the examination owner, and decides scope questions that cost money. | ||||||
| R2 | Examination owner | Runs the readiness work and the calendar, is the CPA firm's day-to-day contact, keeps the description, and reports the position in counts and words. | ||||||
| R3 | Head of Information Security | Owns the security controls, the risk assessment and the incident process; does not test their own controls (P20 CA-10). | ||||||
| R4 | Head of Engineering | Owns change management, hosting, monitoring and the technical description of the system. | ||||||
| R5 | HR lead | Owns onboarding, training and leaver records for in-scope staff. | ||||||
| R6 | Legal | Reviews customer contracts and commitments, the engagement letter, the bridge letter and what is shared under a confidentiality agreement. | ||||||
| R7 | Control owner | Performs the control as written, keeps the record it leaves, and answers the auditor's requests for that evidence. | ||||||
Who does what (RACI)
| Activity | What happens | Executive sponsor | Examination owner | Head of Information Security | Head of Engineering | HR lead | Legal | Control owner | Check (calc) |
|---|---|---|---|---|---|---|---|---|---|
| RC-01 | Name one control owner for each control | I | A | R | C | C | C | I | One A and an R |
| RC-02 | Write what each control does, how often, and the record it leaves | I | C | A | C | C | R | One A and an R | |
| RC-03 | Perform each control as written, on its date | I | A | C | C | R | One A and an R | ||
| RC-04 | Keep the record in the system of record, dated and attributable | I | C | C | A/R | One A and an R | |||
| RC-05 | Check each control's evidence against the four tests before the period starts | I | A/R | C | C | One A and an R | |||
| RC-06 | Receive every request from the CPA firm in one channel and log it the day it arrives | A/R | I | I | One A and an R | ||||
| RC-07 | Pull the evidence for a request from the system of record | A | R | One A and an R | |||||
| RC-08 | Review what was pulled for completeness and for anything that must not be shared | A/R | C | C | I | One A and an R | |||
| RC-09 | Send the evidence through the agreed channel and record the date | A/R | I | One A and an R | |||||
| RC-10 | Answer the CPA firm's questions about how a control works | A | C | C | C | R | One A and an R | ||
| RC-11 | Record an exception the day it is found, with its cause and the management response (SR-17) | I | A | C | C | C | R | One A and an R | |
| RC-12 | Report the position to the executive sponsor in counts and words | I | A/R | C | One A and an R |
Handling a request from the CPA firm
| Step | What it is | What to do | ||||||
|---|---|---|---|---|---|---|---|---|
| RS-01 | One channel | Every request goes to the examination owner, who logs it on the Request Log the day it arrives, with its due date. A request that reaches a control owner directly is forwarded, not answered. | ||||||
| RS-02 | Find the control | Match the request to a control ID on the Plan and to its owner. If it matches no control, ask the CPA firm what it is testing. | ||||||
| RS-03 | Pull, do not make | The control owner takes the record from the system of record. Evidence is not made up, tidied or back-dated afterwards (SR-09). If the record does not exist, say so and record an exception (SR-17). | ||||||
| RS-04 | Test the record | Check it against the four tests on the Evidence Quality sheet. A record that fails a test is sent with a note saying so, or is fixed at source. | ||||||
| RS-05 | Review before sending | The examination owner checks that the record is complete and holds nothing that should not be shared, such as other customers' data. Legal reviews where a confidentiality agreement is involved. | ||||||
| RS-06 | Send and record | Send it through the channel agreed with the CPA firm, record the date sent and keep a copy of exactly what was sent. | ||||||
| RS-07 | Answer questions | The control owner explains how the control works. The examination owner records the question and the answer on the log. Nobody guesses. | ||||||
| RS-08 | Keep every occurrence | Keep the records of every occurrence in the period, not only those requested or those that look good. The CPA firm chooses what it samples. | ||||||
Agree with the CPA firm how long you may take to answer a request, and write it in the engagement letter: [[working days]]. Do not promise a time you cannot keep.
Request Log
One row for each request from the CPA firm. Log it the day it arrives. Delete the EXAMPLE rows before you start.
| Row | Request ID | Date received | From (CPA firm contact) | What was asked | Control ID | Control owner | Date due | Date sent | Status | Notes | Check (calc) |
|---|---|---|---|---|---|---|---|---|---|---|---|
| EXAMPLE | R-001 | 3 Feb 2027 | [[CPA firm contact]] | The Q1 review of production access, with the approvals | EX-04 | Head of Engineering | 10 Feb 2027 | 8 Feb 2027 | Closed | Sent from the review workbook folder. No questions. | Nothing missing |
| EXAMPLE | R-002 | 12 Feb 2027 | [[CPA firm contact]] | Every release in January, with the review and test records | EX-05 | Head of Engineering | 19 Feb 2027 | Open | Population taken from source control by the control owner. | Nothing missing | |
| EXAMPLE | R-003 | 15 Feb 2027 | [[CPA firm contact]] | How is production access removed when someone leaves? | EX-04 | HR lead | 22 Feb 2027 | 17 Feb 2027 | Question open | The control owner explained the steps. Answer recorded here. | Nothing missing |
| EXAMPLE | R-004 | 20 Feb 2027 | [[CPA firm contact]] | The December and January vulnerability scan reports | EX-06 | Head of Information Security | 27 Feb 2027 | Sent | Status says Sent but no date is entered. The check says so. | Date sent needed |
Example
EXAMPLE: eight rows for a 6 month period
Acme Corp (EXAMPLE) is invented, and so is every control, owner and record below. The period is the example's own: 6 months, from its scoping outcome. Delete this sheet before you rely on the workbook.
| Period length (months) | 6 | |||
|---|---|---|---|---|
Eight rows of the plan
| Label | Evidence type ID | Control ID | What is done | Owner (role) | Frequency | Record it leaves | System of record | Retention | First month | Occurrences (calc) | May not fall in the period (calc) | Planned (calc) | Schedule check (calc) | Months it occurs (calc) | What this row shows |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| EXAMPLE | EV-07 | EX-04 | Quarterly review of who can reach the production console, approved by the Head of Engineering | Head of Information Security | Quarterly | Review workbook with approvals | Review workbook folder | Per records policy (SR-12) | 2 | 2 | 2 | Matches the frequency | 2, 5 | Quarterly in a 6 month period: two occurrences, in months 2 and 5. The plan matches the frequency. | |
| EXAMPLE | EV-01 | EX-02 | Policies reviewed and approved once a year | Head of Information Security | Once a year | Policy register with approval dates | Policy register | Per records policy (SR-12) | 3 | 0 | May not fall in the period | 1 | Scheduled inside the period | 3 | Once a year in a 6 month period: the period may not hold one. Month 3 is chosen so that it falls inside. |
| EXAMPLE | EV-04 | EX-09 | Security awareness training completed by every employee once a year | HR lead | Once a year | Training completion report | Training platform | Per records policy (SR-12) | 0 | May not fall in the period | Schedule it inside the period | The same flag, and no month chosen yet, so the schedule check says to schedule it inside the period. | |||
| EXAMPLE | EV-13 | EX-08 | Backups checked daily and a restore test twice a year | Head of Engineering | Twice a year | Restore test record | Backup system | Per records policy (SR-12) | 4 | 1 | 1 | Matches the frequency | 4 | Twice a year in a 6 month period: one occurrence, in month 4. | |
| EXAMPLE | EV-16 | EX-11 | Management reviews the control environment and open exceptions each quarter | Executive sponsor | Quarterly | Meeting minutes with attendees and decisions | Meeting minutes folder | Per records policy (SR-12) | 4 | 2 | 1 | Fewer planned than the period holds | 4 | A quarterly control that starts in month 4: only one occurrence falls in a 6 month period, fewer than the two the period holds. | |
| EXAMPLE | EV-10 | EX-06 | Monthly vulnerability scan and tracking of fixes to closure | Head of Information Security | Monthly | Scan reports and fix tickets | Scanner and ticketing system | Per records policy (SR-12) | 6 | 6 | Every month | Every month | Monthly: six occurrences in a 6 month period, every month. No first month is needed. | ||
| EXAMPLE | EV-09 | EX-05 | Every release peer reviewed and tested before it ships | Head of Engineering | Each time it happens | Pull request and test records | Source control | Per records policy (SR-12) | Events | No month needed | Events | An event control: the population is every release in the period. The CPA firm samples. You keep them all. | |||
| EXAMPLE | EV-08 | EX-03 | Multi-factor authentication enforced for the production console | Head of Engineering | Continuously | Identity provider settings export | Identity provider | Per records policy (SR-12) | Always on | No month needed | Always on | An automated control that is always on. The evidence is the setting and its history. |
What the Summary would count for these eight rows
| Count | Number | |||
|---|---|---|---|---|
| Controls entered | 8 | |||
| May not fall in the period | 2 | |||
| Of those, scheduled inside the period | 1 | |||
| Of those, still to schedule | 1 | |||
| Fewer planned than the period holds | 1 | |||
These are counts of occurrences the period holds. The CPA firm decides which it samples. They are not a score.
Summary
Summary
Counts worked out from the Plan, the RACI and the Request Log. A count is work left or work done in your own plan. It is not a score. The CPA firm decides what it samples.
The headline counts
| Count | Number |
|---|
Period length (months)
| Controls entered | 0 |
| Controls that may not fall in the period | 0 |
| Of those, scheduled inside the period | 0 |
| Of those, still to schedule | 0 |
| Controls with fewer planned than the period holds | 0 |
| Controls with no owner named | 0 |
| Controls with no system of record named | 0 |
| Controls with no retention | 0 |
| Controls with all four quality tests Yes | 0 |
| Controls with a quality test answered No | 0 |
| Requests open (Open or Question open) | 2 |
| Requests closed | 1 |
Controls entered, by frequency
| Frequency | Controls entered | Occurrences each in the period | May not fall in the period |
|---|---|---|---|
| Each time it happens | 0 | ||
| Continuously | 0 | ||
| Daily | 0 | ||
| Weekly | 0 | ||
| Monthly | 0 | ||
| Quarterly | 0 | ||
| Twice a year | 0 | ||
| Once a year | 0 |
Occurrences are what the period holds. They are not the sample, which the CPA firm chooses.
Checks
Checks
Twelve checks on the plan as typed. Each says Clear, Action needed or Nothing to check. Where nothing is entered yet, CK-01 and CK-02 say Action needed.
The checks
| Check | What it looks at | Result | Of | Status (calc) |
|---|---|---|---|---|
| CK-01 | The period length is chosen on the Settings sheet: 3, 6 or 12 months. | 0 | 1 | Action needed |
| CK-02 | At least one control is entered on the Plan. A starter row counts once it has a control ID of yours. | 0 | 1 | Action needed |
| CK-03 | Every control entered says what is done. A [[placeholder]] does not count. | 0 | 0 | Nothing to check |
| CK-04 | Every control entered has an owner by role. A [[placeholder]] does not count. | 0 | 0 | Nothing to check |
| CK-05 | Every control entered has a frequency. | 0 | 0 | Nothing to check |
| CK-06 | Every control entered names the record it leaves and its system of record. A [[placeholder]] does not count. | 0 | 0 | Nothing to check |
| CK-07 | Every control entered has a retention. A [[placeholder]] does not count. | 0 | 0 | Nothing to check |
| CK-08 | Every control that may not fall in the period is scheduled inside it. | 0 | 0 | Nothing to check |
| CK-09 | Every control with a frequency has a schedule that fits the period: nothing is outside it and no control has fewer planned than the period holds. | 0 | 0 | Nothing to check |
| CK-10 | Every control entered has all four evidence quality tests answered Yes or No. | 0 | 0 | Nothing to check |
| CK-11 | Each activity on the RACI has exactly one A and at least one R. | 12 | 12 | Clear |
| CK-12 | Every request on the Request Log that is Sent or Closed has a date sent. | 1 | 2 | Action needed |
| Needing action | 3 | 12 | checks | |
The number of checks that need action is a count of work left. It is not a score.
Lists
| ListPeriod | ListFrequency | ListQuality | ListRACI | ListRequestStatus |
|---|---|---|---|---|
| 3 | Each time it happens | Yes | R | Open |
| 6 | Continuously | No | A | Sent |
| 12 | Daily | Not checked | A/R | Question open |
| Weekly | C | Closed | ||
| Monthly | I |
Quarterly
Twice a year
Once a year
Definitions
Definitions
| Term | Meaning in this workbook |
|---|---|
| Control owner | The one person who performs or supervises a control and answers the CPA firm's requests for its evidence. The plan names the owner by role. |
| Evidence | The record a control leaves, kept in a system of record, dated, tied to a person or system, and retrievable without rebuilding it. |
| System of record | The system that holds the work and its record, such as the ticketing system or the HR system. |
| Occurrence | One time a control happens. |
| Occurrences in the period | How many occurrences the period holds, by the frequency, rounded down. It is a count of what exists, not the sample. |
| May not fall in the period | A control that happens once or twice a year can show 0 in a short period. Schedule it inside the period. |
| Sampling | The CPA firm chooses which occurrences it tests and how many. You never choose them, and you keep every occurrence. |
| RACI | A table of who is Responsible, Accountable, Consulted and Informed for each activity. One A for each activity. |
| CPA firm | The licensed firm of certified public accountants that examines management's description and its controls and issues the report. Also called the auditor. |
| SOC 2 report | A SOC 2 report is an attestation by a licensed CPA firm, not a certificate. Nobody is “SOC 2 certified”, and no document in this pack says that you are or will be. |
| EV-nn, CK-nn, RC-nn, RS-nn | EV-nn are the evidence types. CK-nn are the checks. RC-nn are the activities of the RACI. RS-nn are the steps for a request. SR-nn are rules of the pack's Guide. |
| EXAMPLE | A worked example: Acme Corp (EXAMPLE). Every name and value is made up. Delete before use. |
| (calc) | A column or cell the workbook calculates. Do not type or paste over it. |
Framework References
Framework references
These references indicate relevance only and do not reproduce the text of any standard.
| Framework | Reference | Supported by |
|---|---|---|
| ISO/IEC 27001:2022 | Clause 7.5 — Documented information | Plan and Evidence Quality sheets: the records the organisation keeps as evidence, with where they are kept and for how long |
| NIST CSF 2.0 | GV.RR-02 — “Roles, responsibilities, and authorities related to cybersecurity risk management are established, communicated, understood, and enforced” | Owners and Requests sheet: roles and responsibilities for each control and for the CPA firm's requests are written down and assigned |
| AICPA, SOC 2 | Trust Services Criteria (TSP section 100, 2017, with revised points of focus, 2022): five categories. Security is the category whose criteria, CC1 to CC9, are the “common criteria”: they apply to every report, and a complete set of criteria is the common criteria plus those of each other category chosen. (CC2 is titled Information and Communication in the 2022 edition; earlier editions print Communication and Information.) The criteria number 61: 33 Security, 3 Availability, 2 Confidentiality, 5 Processing Integrity and 18 Privacy. Cited by number and series title only; the statements are in the Library | Plan sheet: the controls an examination tests, each with an owner and the evidence it leaves. The criteria themselves are in the Library |
| AICPA, SOC 2 | AICPA Trust Services Criteria (TSP section 100), introduction: a Type 2 SOC 2 report gives an opinion on the suitability of design and operating effectiveness of controls throughout a specified period and describes the tests and results; a Type 1 report addresses the same subject matter without an opinion on operating effectiveness or a description of tests, and is as of a specified date. The Journal of Accountancy (2016, an AICPA publication) gives the same split for SOC 1 and says SOC 2 reports come in both types. Neither source states a minimum period | Settings and Plan sheets: a Type 2 report covers a period, so the plan counts what the period holds |
| AICPA, SOC 2 | SOC 2 CC4.1, Monitoring Activities | Evidence Quality sheet: evidence that can be checked, kept by the organisation for review |
| AICPA, SOC 2 | SOC 2 CC6.2, Logical and Physical Access Controls | Plan sheet: access records such as provisioning approvals and leaver removal are among the starter rows |
| AICPA, SOC 2 | SOC 2 CC8.1, Change Management | Plan sheet: change records are among the starter rows |
Editions referenced: AICPA Trust Services Criteria (TSP section 100, 2017, with revised points of focus, 2022), by number and series title only; the AICPA description criteria (DC section 200, 2018, with revised implementation guidance, 2022), by topic only; ISO/IEC 27001:2022 and NIST CSF 2.0, by number and title; the Journal of Accountancy and the AICPA & CIMA pages named in the references; as published and read on 18 October 2026
Criteria are cited by number and series title only. The statements of the criteria are in the Library. Citing a criterion does not say that any document, control or practice meets it.
ISO/IEC 27001 references name the clause or control this document relates to, by number and title only. No text of the standard is reproduced. A reference does not say that holding an ISO/IEC 27001 certificate equals, replaces or shortens a SOC 2 examination.
These references show where this document supports an external framework. They indicate relevance only and do not reproduce the text of any standard.
This pack does not say which document, record or practice meets a criterion. Each reference says what its source describes and which CISO Times document helps with that work. Using a document does not by itself show that a criterion is met.